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HR Service.
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All your sponsor duties—automated, audited, and aligned—with policies, systems, and training that work.

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Trusted by 500+ UK Sponsors
100% Home Office Compliant
4.9/5 Customer Rating

Critical Findings at a Glance

Our comprehensive analysis of 100 sponsor licence compliance audits reveals unprecedented insights into the true nature of compliance risk.

HR-Related Failures
64.7%
Of all compliance failures are directly linked to HR systems and processes
Compliance Areas
119
Total compliance areas analyzed across 100 sponsor licence audits
High-Severity Issues
10/12
High-severity compliance risks are predominantly HR-related

HR Risk Areas
77
Specific compliance areas directly attributable to HR deficiencies

The HR Compliance Crisis

Traditional compliance approaches focus on recruitment processes, but our data reveals the real threat lies within HR infrastructure itself.
HR-Focused Risk Breakdown
Detailed view of the 77 HR-related compliance areas
(64.7% of total risk)
Detailed Breakdown: HR Related Compliance Weaknesses
(70% of Non-Recruitment Failures)
Top Risk Categories
Highest impact compliance failure areas

11 areas
Skills of Key Personnel
Personnel lack necessary competency for sponsor duties
11 areas
Training Issues
Inadequate training programs and ongoing development
10 areas
HR System Issues
Technological and procedural system failures
9 areas
Monitoring & Reporting
Failures in compliance oversight and reporting

What These Findings Mean for You

Most sponsor licence failures aren’t legal—they’re operational. Your HR systems hold the key to passing audits and protecting your licence.
Know the risks. Fix the gaps. Stay compliant.

Interactive Data Exploration

Explore the comprehensive data behind our findings with interactive charts and detailed breakdowns.

HR vs Non-HR Issues
Distribution of compliance failures by category
Issues by Severity
Risk level distribution across all compliance areas
HR-Related Compliance Issues
Detailed breakdown of the 77 HR-related compliance areas (64.7% of total risk)
Compliance Issues by Severity Level
All compliance categories ranked by severity and impact

Why 64.7% of Sponsor Licence Failures Are Caused by HR

Our in-depth analysis of 100 sponsor compliance audits revealed a critical truth:

Sponsor licence failure is mostly an HR failure.

From missing documentation to broken systems, our data uncovered 77 distinct HR compliance risk areas, accounting for nearly two-thirds of all licence breaches. The impact? Suspension, revocation, or reputational harm that many businesses never recover from.
We identified 8 core HR failure points that consistently drive risk and undermine compliance with the Home Office’s sponsor duties:
Untrained HR Personnel
Unstructured hiring processes, vague job descriptions, and undocumented decisions are the most common reasons sponsors fail UKVI audits.
Disorganised Right to Work Checks
6.5% of HR failures involve flawed right to work checks—missing records, expired visas, or no re-checks after renewals.

Inadequate Record Keeping
9.1% of HR failures stem from poor record-keeping—missing CoS notes, absence logs, or salary proof, especially during staff turnover.
Working Hours & Salary Non-Compliance
10.4% of failures relate to pay and hours—HR often misses deviations, causing underpayment and breaching sponsor licence conditions.
Lack of Onboarding Process
10.4% of HR failures result from poor onboarding—missing start dates, visa checks, or inductions trigger doubts about job genuineness.
Monitoring and Reporting Failures
11.7% of HR risks arise from unreported changes—missed absences, resignations, or salary updates breach the 10-day Home Office rule.
Systemic HR Process Gaps
Human Touch: Trainers conduct induction, shadowing sign-off, and deliver sponsor compliance workshops.

Training & Skills Deficiencies in Key Personnel
14.3% of compliance issues involve untrained sponsor staff—missed deadlines, ignored alerts, and poor escalation awareness trigger high-risk audit failures.
10 out of 12 high-severity risks identified in our audits were HR-related.
77 specific compliance failures were tied to HR processes, systems, or staff.
If you ignore HR, you’re gambling your entire sponsor licence.
To avoid becoming part of the 64.7%, sponsors must invest in HR-led compliance systems, automate processes, and empower personnel with the right training and tools.
Fix the HR Failures Before They Cost You Your Licence
64.7% of sponsor licence breaches come from HR. We’ve mapped the risks—now let’s eliminate them.
FIX MY 8 HR FAILURES

Sponsor HR Compliance Framework

The 8-Step Sponsor HR Compliance Framework built to prevent licence breaches before they happen.

Ready to Bulletproof Your Sponsor Licence?
Don't let HR gaps put your business at risk.
Our 8-step compliance framework is audit-ready, policy-aligned, and built for peace of mind.
REQUEST YOUR FREE AUDIT

Sponsor HR & Compliance Pricing

12-month minimum contract  |   Designed for Skilled Worker Sponsors
Comply Starter
£25 PEPM
Comply Pro
£25 PEPM
Comply Enterprise
£25 PEPM
FEATURES
1–10 workers
11–50 workers
50+ workers or multi-site
Sponsor Licence Health Check
Annual remote review, risk score and summary
Quarterly deep-dive review, red-flag reporting, renewal readiness assessment
Monthly audit-grade review, full compliance roadmap, licence renewal preparation
CoS & HR File Reviews
Biannual review of all CoS and HR files, random sample spot checks, review reports via email
Quarterly CoS and HR file audits, full compliance checklist per worker, risk-tracked dashboard access
Monthly CoS and HR file reviews, file rectification support, instant audit access and tagging
Job Description & Salary Validation
Pre-filled templates by sector, entry-level RQF mapping
Role-specific RQF and salary mapping, minimum salary compliance check, route guidance per SOC code
Market benchmarking (UKVI + industry), historic salary audit trail, live breach detection
HR Document Templates
Core policy pack (e.g. RTW, onboarding, absence)
Customisable documents: RTW, onboarding, CoS, contract addendums, absences
Fully bespoke HR policies tailored to business model, roles, and audit expectations
HR System Setup
Excel tracker for visa dates, absences, CoS
Editable Notion or Airtable tracker, custom alerts and permission control
SOP workflow builder (HubSpot, ClickUp, or Notion), full HR process automation, integrated audit dashboard
Training & Learning
e-Learning access: sponsor duties, RTW, reporting
Monthly 1:1 or small team compliance coaching calls, access to training library
Quarterly team compliance workshops (live), sponsor duty certifications, team tracking dashboard
Support
Email support only, 72-hour SLA, document clarifications
Email plus one monthly consultation, policy guidance, CoS review support
Dedicated compliance advisor, 4-hour SLA, priority legal input, document drafting support
Sponsor Duty Alerts
Email reminders for visa expiry, CoS expiry, RTW checks
Integrated task system (Notion or Trello), monthly compliance calendar
Real-time dashboard, daily alert sync, audit log of actions taken
Crisis Support (Licence Risk Events)
Not included
Optional add-on (fixed fee), includes one-off audit response templates
Fully included: Home Office audit prep, revocation defence pack, real-time escalation plan
Sponsor Compliance Support
Track visa expiry and working hours, alert for missing RTW checks
Includes change of circumstances reporting, CoS cancellation and updates
Full duty outsourcing: reporting changes (SMS), record-keeping compliance, quarterly sponsor duty declaration support
Notes:
*PEPM = Per Employee, Per Month (based on number of sponsored workers). *All packages include onboarding support and a Kickoff Compliance Checklist. *Enterprise clients can add physical file audits and employee training sessions.
Choose the Right HR Plan for Your Sponsor Licence
Whether you manage 5 or 500 skilled workers, our tiered HR service ensures you're audit-ready and fully compliant.

The Real Cost of Traditional HR?

Why Our HR Framework Secures
Your Sponsor Licence

Built to eliminate the #2 cause of licence revocation: HR system and process failure.

64.7% of Sponsor Failures Are HR-Linked
Missing documents, broken systems, and untrained staff are behind most failed audits—placing licences at daily risk.
Compliance Embedded Into HR

From onboarding to ongoing monitoring, our 8-step HR framework embeds sponsor duties into every system, process, and policy.
8 HR Risk Areas Solved
Right to Work Checks | Record-Keeping | Salary & Hours | Onboarding | Reporting Duties | HR Systems | Training | Leadership Accountability Each area is covered by SOPs, templates, audits, and workflows to ensure evidence-ready compliance.
One HR System. Total Peace of Mind.

Policies. Training. Alerts. Documentation.
We don't react to compliance breaches. We build systems that prevent them.
  • Audit-proof templates
  • Dynamic checklists
  • HR team training and SOPs
  • Digital systems with compliance alerts
Ready to Fix Your HR Compliance Weak Spots?
Get a free audit of your HR systems, templates, and processes — before the Home Office finds the gaps.
CALCULATE MY SAVINGS

What Our Clients Say

Hear from HR leaders who've transformed their recruitment with our platform

The audit and HR system provided by ComplIANS were exactly what our HR department needed. They uncovered compliance gaps we hadn’t even considered! Things that could have easily been flagged during an inspection. What stood out was how practical and long-term their support has been. Their system didn’t just help us fix issues temporarily; it gave us structure and tools we now rely on daily to keep things in check. I feel far more confident in my role, knowing that we’re actively managing our sponsor duties rather than reacting to problems after they arise. The level of support has been exceptional from day one.
Sulata Rai
HR Officer
Gims Care Solutions
One of our biggest challenges as a sponsor was maintaining consistent HR processes across multiple locations. Complians gave us a system that not only centralised everything, but was built to reflect exactly what the Home Office expects to see. From right to work records to change of job duties and contract updates, everything is now logged and auditable. Their approach brought real clarity to our HR workflows, and gave our team the confidence to manage compliance without second guessing. It’s been a huge step forward for our internal controls


Sylvia Munensa
Director and CEO
Silverjen
As someone overseeing HR for a growing sponsor licence holder, keeping up with the Home Office’s expectations was starting to feel overwhelming. Since implementing the Complians HR system, everything has become much more manageable. Absence tracking, visa monitoring, job change records — it’s all in one place and built with compliance in mind. What I appreciate most is that it doesn’t just help us stay organised, it actually helps us stay ahead.Cut our hiring time from 3 months to 3 weeks. The ROI has been phenomenal, and our sponsor licence has never been stronger.
Adebola Folarin
CEO
Fresh Tree Care Services

Frequently Asked Questions

How does your HR system protect our sponsor licence?

Our HR solution embeds sponsor duties directly into your operational workflows. From onboarding and payroll to absence tracking and visa expiry monitoring, every process is built with Home Office compliance in mind. You'll avoid accidental breaches, build a defensible audit trail, and maintain your licence with ease—so you can keep hiring, scaling, and delivering.

What role does AI play in HR compliance and employee wellbeing?

AI enables proactive, not reactive, HR. It flags risks like underpayment, absence patterns, or visa expiry before they become compliance issues. It also supports employee wellbeing through automated check-ins, training reminders, and feedback loops—especially crucial for sponsored workers navigating complex legal and cultural transitions. You'll protect both your business and your people.

Can this system support us during a Home Office compliance visit?

Absolutely. With every action recorded in real-time and fully searchable, you'll be able to produce CoS records, payslip validations, job descriptions, and right-to-work checks instantly. It's not just audit-ready—it's audit-proof. Inspectors see transparency, consistency, and a clear commitment to sponsor duties.

How does this HR approach improve staff engagement and client delivery?

Compliance isn't just about avoiding penalties—it drives performance. When workers feel safe, supported, and clearly guided, they perform better and stay longer. That means fewer disruptions, more reliable service for clients, and stronger relationships with local authorities, regulators, and partners—ultimately earning you more work.

Is this HR model scalable as our organisation grows?

Yes—seamlessly. Whether you're expanding your care homes, construction projects, or healthcare operations, the system grows with you. It adapts to new roles, sites, and regions, all while maintaining sponsor compliance and HR consistency. You'll scale smarter, not harder—and with the confidence that every step is covered.

Custom HR Automation
We can build your own tailored HR compliance system
Bespoke Compliance Workflows
Custom-built automation tailored to your specific industry and compliance requirements
Full System Integration
Seamlessly integrates with your existing HR systems, payroll, and compliance tools
Dedicated Support Team
Your own compliance experts and technical team for ongoing optimization
discuss custom solution
AI HR SaaS Platform
Be among the first to access our revolutionary AI-powered HR platform
Coming Soon Features:
Self-service AI compliance dashboard
Real-time compliance monitoring
Automated payroll compliance checking
Integrated sponsor duty tracking
Advanced HR analytics & reporting
Multi-location workforce management
Early Access Available
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